01
enter the group once
Everything else in this file does its arithmetic against what you enter here
This is a treasurer's working tracker. It is not an audit, not a financial review, and not tax or legal advice. It knows no IRS rule, no state filing requirement, no provision of your bylaws and no policy of any state or national parent organization, and it sets no threshold of its own. Every dollar figure, every signature amount, every goal and every date is one you enter from your own bylaws, your own bank records and your own accountant. It does the arithmetic on what you enter and supplies no rules.
The Group
Used only to state the year's fundraising net per family. Leave it blank and that figure is simply not shown.
The balance the last treasurer handed over at the start of this fiscal year, from the closing bank statement. The book balance on the stat bar starts here.
Your Group's Own Numbers
The net the budget needs from fundraisers this year. The ring at the top is every event's net against this figure.
The least an event should keep for every volunteer hour it takes before your board wants it back next year. Your board's number — this file suggests none. Leave it blank and events are only sorted into made money and lost money.
The amount above which your bylaws or financial policy require two signers. Leave it blank and every check paid on one signature is flagged.
Where The Books Stand
Opening Balance
$0
handed over at the start of the year
Income To Date
$0
actual, from the budget tab
Spent To Date
$0
actual, from the budget tab
Book Balance
$0
what the bank statement should agree with
02
the budget the membership adopted
Every line, what it was budgeted at, and what it has actually cost
Year To Date
Income Received
$0
against the budgeted figure
Spent To Date
$0
against the budgeted figure
Net So Far
$0
income received less everything spent
Lines Over Budget
0
already past their annual figure
$0 in · actual
$0 out · actual
Income received
Spent
Add a Budget Line
Budget vs Actual
| Line Item | Kind | Annual Budget | Actual | Variance | Used | Note |
|---|
No budget lines yet. Add them from the budget your membership adopted, not from memory.
03
the exclusive zone
Which events actually made money, and what each one cost in volunteer hours — before you book it again
Built from your own figures
Fundraiser Profit
Every event you enter is measured the way a board should decide whether to run it again: what came in, what it cost, what the group actually kept, and what that works out to for every volunteer hour it took and every family that took part. A fundraiser that grossed the most is not always the one that made the most, and one that looked busy can lose money once the costs are in. A spreadsheet lists the gross. It cannot tell you which event is worth the parents' Saturday. Nothing here is compared with other schools and nothing is filled in for you.
What Needs You Next
Every event made money.
The Year So Far
Gross Raised
$0
everything that came in
Event Costs
$0
prizes, shirts, supplies, vendor share
Net Kept
$0
what the group actually made
Net Per Volunteer Hour
—
across every event with hours entered
Add the events you have run this year, and this fills in.
Kept of Gross, Event by Event
Add an event with what it brought in and what it cost. Then this fills in.
Add a Fundraiser
Everything the event spent: prizes, shirts, food, rentals, and the vendor's share. Leave gross and costs both blank for an event that has not happened yet.
Event Detail
| Event | Date | Gross | Costs | Net | Kept | Per Hour | Per Family | Result |
|---|
No fundraisers yet.
04
two signatures, one receipt
Every volunteer you owe, every check you wrote, and which ones went out without the paperwork
Check Controls
A check is flagged for one signature when it was paid over the amount you entered on tab 1. With that field blank, every check paid on one signature is flagged.
What Needs You Next
Every request is paid, receipted and signed.
Add a Reimbursement Request
Reimbursement Log
| Paid To | For | Amount | Submitted | Receipt | Check | Signers | Status |
|---|
No reimbursement requests yet.
05
two counters, one deposit
Every cash box counted, who counted it, and whether what reached the bank matches what was counted
Deposited of Counted
Reached the bank
—
Add a cash count with what was counted and what was deposited.
Cash Controls
What Needs You Next
Every count had two counters and matched its deposit.
Add a Cash Count
Leave blank until the deposit slip is back. A count with nothing deposited is cash still being held.
Cash Count Log
| Event or Source | Counted On | Counters | Counted | Deposited | Difference | Status |
|---|
No cash counts yet.
06
every date is yours
The year's obligations with the dates your bylaws and advisors set, and the handover to whoever comes next
Every item below ships with no date. This is not tax or legal advice. Which annual return or filing applies to your group, whether one applies at all, and when it is due depend on how the group is organized, what it takes in, and whether it is affiliated with a state or national organization. Those are questions for your accountant, your state or national organization, or the tax authority directly. This file names the obligation and you supply the date. A plausible default here would be relied on and would be wrong somewhere.
The Treasurer's Calendar
Add an Obligation
Year-End Handover
0 of 0
07
one click
The monthly treasurer's report, in the shape a general meeting reads it, from what you entered
What The Meeting Will Ask
Book Balance
$0
opening plus income less spend
Fundraiser Net
$0
against the goal you set
Owed To Volunteers
$0
reimbursements not yet paid
Cash Not Deposited
$0
counted, not yet at the bank
Built from your own figures
Generate the treasurer's report
Everything below is calculated from the group, budget lines, fundraisers, reimbursements, cash counts and dates you entered — nothing is estimated and nothing is filled in for you. Paste it into the meeting agenda, the minutes, or an email to the board.
Report Output
Press Build Treasurer Report and your report appears here.