01
enter the association once
Everything else in this file does its arithmetic against what you enter here
This is a treasurer's working tracker. It is not an audit, not a reserve study, and not legal or accounting advice. It knows no state's community association statute, no provision of your CC&Rs, and sets no deadline of its own. Every dollar figure, every useful life, every target and every date is one you enter from your own governing documents, your own reserve study and your own CPA. It does the arithmetic on what you enter and supplies no rules.
The Association
The percent-funded level your board is aiming for, from your own reserve study or funding plan. Every band on the Reserve Funding tab is measured against this number and against nothing else — this file benchmarks you against no outside standard.
Where This Association Stands
Units Tracked
0
on the assessment roster
Assessed To Date
$0
billed to owners this fiscal year
Collected
$0
actually received
Reserve Funded
—
balance against fully funded
02
the budget the board adopted
Every line, what it was budgeted at, and what it has actually cost
Operating Position
Income Received
$0
against the budgeted figure
Spent To Date
$0
expenses plus reserve transfers
Operating Result
$0
income received less everything spent
Lines Over Budget
0
already past their annual figure
$0 in · actual
$0 out · actual
Income received
Spent, including reserve transfers
Add a Budget Line
Budget vs Actual
| Line Item | Kind | Annual Budget | Actual | Variance | Used | Note |
|---|
No budget lines yet. Add them from the budget your board adopted, not from memory.
03
unit by unit
What each owner was assessed, what they have paid, and how long the difference has been sitting there
Collection Rate
Collected of assessed
—
Add units with what they were assessed and what they have paid.
Aging of Outstanding Assessments
Each unit is aged from the date you entered as its oldest unpaid assessment. Your collection policy sets the point at which a balance escalates — this file reports the age and applies no policy of its own.
What Needs You Next
Every unit on the roster is current.
Add a Unit
Leave this blank if the unit is current. It is what the aging above is measured from.
Assessment Roster
| Unit | Owner | Assessed | Paid | Balance | Age | Status | Note |
|---|
No units on the roster yet. Add them from your own assessment records.
04
the exclusive zone
How far behind each component is, and what that costs per month — before the board votes the budget
Built from your own figures
Reserve Funding Health
Every figure below is your own: the replacement costs and useful lives from your reserve study, the balance your association has actually set aside, and the contribution in your adopted budget. Each component's fully funded balance is the share of its replacement cost that its age has already used up, and what you have set aside is measured against that, component by component. A spreadsheet holds those balances. It cannot tell you that the roof is short, by how much, or what closing that gap costs every month. Nothing here is benchmarked against an outside standard and nothing is filled in for you.
What Needs You Next
Every component is at or above the target you set.
The Monthly Number
Fully Funded
$0
the share of replacement cost these components have already used
Set Aside
$0
allocated across every component
Contributing Now
$0
per month, from your adopted budget
Needed Per Month
$0
to reach each replacement cost by the year it is due
Add reserve components and a reserve contribution line to your budget, and this fills in.
Add a Reserve Component
These two come straight off your reserve study. Together they decide the fully funded balance for this component — the share of its cost its age has already consumed — so a guess here changes every figure on this tab.
Set Aside vs Fully Funded
Add reserve components with their replacement costs and useful lives. Then this fills in.
Component Detail
| Component | Replacement Cost | Years Left / Total | Fully Funded | Set Aside | Funded | Annual Need | Note |
|---|
No components yet.
05
every date is yours
The obligations a treasurer carries, with the dates your own documents and advisors set
Every item below ships with no date. Budget adoption windows, reserve study intervals, meeting notice periods, audit thresholds and filing dates differ by state, by your CC&Rs and by the size of the association. This file names the obligation and you supply the date from your own governing documents, your attorney or your CPA. A plausible default here would be relied on and would be wrong somewhere.
Compliance Calendar
Add an Obligation
06
one click
The treasurer's report, in the shape a board meeting reads it, from what you entered
What The Board Will Ask
Collection Rate
—
collected of assessed
Operating Result
$0
income received less everything spent
Reserve Funded
—
against the target you set
Monthly Shortfall
$0
between contributing and needed
Built from your own figures
Generate the treasurer's report
Everything below is calculated from the association, budget lines, units, components and dates you entered — nothing is estimated and nothing is filled in for you. Paste it into the meeting packet, the minutes, or an email to the board.
Report Output
Press Build Board Report and your report appears here.